Privacy Policy

Utoku Law Offices (“we” or “us”) will comply with the Act on the Protection of Personal Information (“APPI”) and other related laws and regulations in handling personal information at us, and we have established the privacy policy as follows and make efforts to handle personal information appropriately.

1. Collection of Personal Information

We will collect personal information to the extent necessary to achieve the purpose of use of such personal information by lawful and appropriate means.

2. Purpose of Use of Personal Information

We will use personal information to the extent necessary to achieve the purposes below that relate to the provision of legal services by us, the recruitment of lawyers and office staff, etc., and the conduct of assessment analysis to provide targeted information to meet specific needs.

Provision of our legal services

1) Handling legal matters and communications relating to such legal matters.
2) Providing information on us, providing information on and holding lectures and seminars, etc., sending letters of greeting, etc., and offering other information related to our legal services.
3) Responding to various inquiries, etc.
4) Other performance of our businesses properly and efficiently.

Recruitment of lawyers and office staff

1) Personal information collected about the recruitment of lawyers:
I Accept candidates’ office visits, communications, and conduct the selection process.
II Personnel management, education, and training after acceptance of candidates.
2) Personal information collected in relation to the recruitment of office staff
I Communications in relation to the recruitment of office staff and conducting the selection process.
II Personnel management, education, and training after acceptance of candidates.

Conducting assessment analysis to provide targeted information to meet specific needs

1) Conducting needs assessment analysis based on seminar attendance records, website browsing histories, and other data.

3. Use of Personal Information for Purposes Other Than Those Stated Above

We will use personal information only for the purpose of use stated above and will not use personal information for any other purposes without the consent of the data subject unless otherwise permitted by laws and regulations. In the event that we change our purpose of use, unless the data subject otherwise consents, we will only do so to the extent reasonably deemed related to the purpose before the change, and we will notify the data subject or publicly announce any changes to the purpose of use unless not doing so is permitted by laws and regulations.

4. Proper Use of Personal Information

We will not use personal information in a manner that may facilitate or induce unlawful or inappropriate activities.

5. Ensuring the Accuracy of Personal Data, etc.

We will make efforts to keep personal data accurate and updated to the extent necessary to achieve the purpose of use and to delete such personal data promptly when its use is no longer necessary.

6. Provision of Personal Data to Third Parties

We will not provide personal data to any third party without the consent of the data subject except as otherwise permitted by laws and regulations.

7. Sharing of Personal Data

We may share personal data items stated below obtained by us within the purpose of use stated below. The person responsible for the management of the relevant personal data is Utoku Law Offices (name of the representative: Go Kondo; address: Suite 104, 20-3 Nishi Shimbashi Icchome, Minato-ku, Tokyo).

Personal Data to be Shared

Names, addresses, contact details, such as phone numbers, and all other personal data items held by us.

Purpose of use

Provision of legal services by Us
1) Handling legal matters and communications relating to such legal matters.
2) Providing information on Us, providing information on and holding lectures and seminars, etc., sending newsletters and letters of greeting, etc., and offering other information related to our legal services.
3) Responding to various inquiries, etc.
4) Other performance of our businesses in a proper and efficient manner.
Recruitment of lawyers and office staff
1) Personal information collected in relation to the recruitment of lawyers:
I Accept candidates’ office visits, and communications and conduct the selection process.
II Personnel management, education, and training after acceptance of candidates.
2) Personal information collected in relation to the recruitment of office staff
I Communications in relation to the recruitment of office staff and conducting the selection process.
II Personnel management, education, and training after acceptance of candidates.
Conducting assessment analysis to provide targeted information to meet specific needs
1) Conducting needs assessment analysis based on seminar attendance records, website browsing histories, and other data.

8. Implementation of Measures for Security Control of Personal Data

We will take necessary and proper measures and will manage personal data properly in order to prevent leakage, loss, or damage of any personal data handled by us. We will also properly supervise its employees in their handling of personal data and, if we entrust the handling of personal data to any third party, we will supervise the entrusted third party so that the entrusted third party properly manages the personal data.

9. Reporting Leakage, etc., of Personal Information

In the event of leakage, loss, damage, or other incidents provided for under the laws and regulations with regard to personal data handled by us, or in the event that we deem it necessary to do so, we will report such event to the Personal Information Protection Commission and notify the data subject in accordance with laws and regulations. However, if we are retained by a client or other party to handle personal data, or if it is difficult to notify the data subject, we may notify the relevant client or other party or may take alternative measures necessary to protect the rights and interests of the data subject in accordance with laws and regulations.

10. Request of Disclosure, Correction, or Suspension of Use of Retained Personal Data

When we are requested by the data subject to disclose, correct, add, delete or suspend the use of or erase, or suspend provision to any third party or give notice concerning the purpose of use of, the retained personal data held by us, or disclose the record of third-party provision of such data, pursuant to the APPI, we will confirm that such person who made the request is the data subject and respond to such request properly in accordance with the APPI. For details, please contact the contact details set out below.

11. Contact Details for Inquiries

We accept comments, questions, requests for disclosure, etc., and other inquiries concerning the handling of personal information at the Contact Form below.

→Contact Form

12. Amendment to this Privacy Policy

We may amend this privacy policy as necessary.

For subscribers of newsletters etc.

You can request us, at any time, not to send you messages from us including newsletters or other information related to legal services by post, telephone or e-mail, or any combination of these. You can also let us know at any time that you wish to restart receiving such messages.

You can do this:
  • by replying directly to messages including newsletters or other information related to legal services;
  • by clicking the appropriate link in the email you received; or
  • by contacting us (see section 11 above).
Periodically, we will remind you that you may request to suspend the subscription if you no longer wish to receive messages from us.
If you choose to unsubscribe, we will cease to send you such communications as mentioned above.